In collecting information from you, we are acting as a data controller and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data.
In the instance you may provide information about employees of your company, it is assumed that you have gained the appropriate consents or issued the correct fair processing notices.
Who are we and who will we share your information with?
The name of the organisation processing your information is:
Herbert T Forrest t/a Forrest, The Yard, Dodd Lane, Westhoughton, BL5 3NU
You can contact us by post at the above address, by email at DPO@Forrest.co.uk or by telephone on 01942841122.
Although we are not required to have a data protection officer, Vicky Cabo is our nominated representative and you should address any correspondence to her.
Your companies information may be shared with our client and other contactors, however this is likely to be company information not personal data,
What personal data do we process and why?
In order to negotiate work and liaise with you during work should you be successful we will carry out the following processes:
- Record contact details for your project team so that we liaise with the correct people
- Request evidence of competency relevant to the works being discussed
- Request references should we wish to follow them up
- Take minutes during meetings about responsibilities over the duration of a project which may include names, job titles and contact details
Please note that all site visitors and workers will be issued with a privacy notice describing processes that may occur on site.
What is our lawful basis for doing so?
There are several reasons why we process your data which are detailed above, all of which fall under two lawful basis’s:
- Contractual Obligations – to fulfil the obligations set out in future/current contracts
- Legal Obligations – to fulfil any legal obligations we such, such as ensure we only place orders with competent contractors
What do we do with your information?
Your information is stored securely on our IT system or in hardcopy format in controlled conditions. Access is controlled to ensure only personnel who require access have it and all personnel are trained to ensure they understand data protection requirements.
Your information will not be sent outside of the UK and we will not use the information to make any automated decisions that might affect you.
Information will not be held for longer than its is required and it is likely that your information will be kept for 12 years following contract completion.
Your rights over your information
As a data subject there are several rights that you have over your data:
- The right to be informed: we will always inform you or request consent to process your data where required.
- The right of access; by law, you can ask us what information we hold about you at any point by completing a data subject access request. This form is available on our website (forrest.co.uk) or can be requested by emailing DPO@Forrest.co.uk
- The right to rectification: you can ask us to correct any data that is inaccurate.
- The right to erasure: if you believe we no longer need to process your data for it intended purpose, or that we are not using your information in a lawful manner you can also ask for it to be erased. In some circumstances you can also ask for data to be deleted when consent is withdrawn.
- The right to restrict processing: you can also ask us to stop using your information for certain processes
- The right to object: in some instance you may wish to object to Forrest processing your data
You can request to exercise one of the above rights by contacting DPO@Forrest.co.uk.
More detailed information on your rights are available within our data protection policy which you can find on our website www.forrest.co.uk
Your right to complain
If you have a complaint about our use of your information, you can contact the Information Commissioner’s Office via their website at www.ico.org/concerns or write to them at:
Information Commissioner’s Office